Reservations

Please visit www.vintentional.com, or contact us via email at info@vintentional.com. 

Guests are required to make reservations in the full name that is  listed on his/her government document they will use for travel. If you need to make  any changes to a name after travel documents have been issued, clients will be  responsible for all name change fees, if applicable 

Reservations can be made online with major credit cards or debit cards. 

All payments to V Intentional Travel are non-refundable  and non-transferable. This is because V Intentional Travel has  contractual agreements with hotels, and other vendors that will not allow us  to obtain any refunds. This way we can keep our package prices competitive and  allow you to make monthly payments on your vacation.  

Roommate matching is available for our Tours.

You will be matched with a roommate once you have paid more than 75% of the 

balance of your travel reservations and provided the person you will be matched with 

has also paid 75% of his/her balance. Refunds will not be provided due to roommate’s cancellation. Trips can be transferred to another person for the existing trip only (request via email). It is your responsibility to find a replacement for your package and provide replacement information via email. 

Passengers are responsible for ensuring that they have the 

proper travel documents and MUST CHECK with the respective consulate(s) or visa 

agency to determine whether any visas or passports are required. Passports are 

required to be valid for at least 6 months after the date of travel. Some countries 

require a full blank “VISA” page in the passport for stamping purposes. Any 

information provided on travel description pertains to US citizens only. Non-US 

citizens should check with the respective consulate of the country(s) to be visited for 

current entry requirements. We strongly suggest all cruise passengers to have a valid 

passport in their possession while cruising. 

If customers can’t find it, it doesn’t exist. Clearly list and describe the services you offer. Also, be sure to showcase a premium service.

 A deposit is due at the time of reservation. All deposits are non-refundable 

and non-transferrable. All reservations (except where specified) will require a deposit and will be clearly  noted the amount due and monthly payment plan.  

  All reservations can be paid in full at time of booking as long as the 

tour still has available space. 

Late fees vary. Please see each individual tour 

description for late fee cost. 

  If your travel reservations have been cancelled, and 

you notify us within 14 days that you want to reinstate your reservations, a service 

reinstatement fee of $50 ($200 for international tours) will be added to your invoice 

and must be paid in advance in order to apply for reconfirmation of services. 

All reservations must be made no later than 30 days prior 

to departure. If requested services cannot be confirmed, payment will be refunded. If 

services are confirmed, final payment is due within 24 hours and all applicable 

cancellation penalties will apply. 

US dollar, bank check, money order, major credit cards or debit 

cards. All payments made within 30 days of departure must be made by credit or 

debit card only. Credit card charges will be accepted online to fulfill nonrefundable deposit requirement. There is a $50 fee for all returned checks. 

Missing a vacation is bad enough. Losing the money you paid for  your vacation is even worse. Therefore, we highly recommend Travel Insurance that  helps provide coverage for Trip Cancellation, Interruption, Baggage Loss or Delay,  Medical Expenses and more. You are required to select and purchase travel insurance  yourself for domestic, Caribbean and international tours.  

Once reservations have been made, cancellations will only be accepted In writing. Email your cancellation request to info@vintentionaltravel.com with your invoice number, full name, and date of tour. If you do not receive an acknowledgement within 48 hours, please call 253-271-4327 to ensure your 

information was received.  

In order to fully enjoy your V Intentional Travel, we recommend that you select a trip that is suitable to your physical capabilities. Tour participants requiring any form of assistance, including travelers with physical disabilities, sight or hearing impairments, are required to notify V Intentional Travel prior to reservation for review and our agreement. Additionally, the tour participant must be accompanied by an individual responsible for providing those 

services. Tour managers, guides, drivers or other tour, hotel, ship personnel are not able to provide such assistance. In order to participate in escorted tours, passengers must be able to understand and follow instructions given by the Tour Director at all times, both for the successful operation of the tour as well as for their personal safety. V Intentional Travel reserves the right to reject 

participation or remove any individual from a tour if notification was not provided and/or when, in our sole judgment, continued participation would significantly hinder the services to be provided to all guests. Expenses, including cancellation fees and/or costs for alternate travel plans or to return home, will be the sole responsibility of the passenger. Escorted tours are fast-paced, often requiring lengthy walks over uneven terrain. In the interests of group harmony, clients should be able to maintain the pace of the tour. Clients with special needs may be better served independently. V Intentional Travel can suggest touring options based upon specific requirements. 

Pursuant to the Americans with Disabilities Act (the ADA), V Intentional Travel seeks to accommodate disabled travelers to the extent possible and consistent with the specific tour itinerary. Nevertheless, you may find that certain tour features may not be accessible to the extent that you require a wheelchair, scooter, or other special equipment to participate. We cannot provide individual assistance to travelers with wheelchairs or other mobility devices. We regret that some itineraries cannot accommodate wheelchairs or motorized scooters. Passengers are required to notify V Intentional Travel  of their accessibility requirements prior to booking in order for V Intentional Travel to determine if reasonable accommodations are available. V Intentional Travel will endeavor to accommodate special access needs, but does not guarantee that it will be able to do so in all cases. 

Hotels, sea and river cruises outside of the United States are not  required to comply with ADA requirements and therefore may not have ramps, wide  entryways or elevators to accommodate disabled passengers or devices such as  wheelchairs, walkers and motorized scooters. Due to physical constraints and space  limitations, wheelchairs, walkers and motorized scooters may not be taken aboard  motor coaches and river cruises.  

Service animals cannot be accommodated on international escorted  tours. Passengers on USA escorted tours who require a service dog because of a  disability should check with V Intentional Travel prior to booking a tour. 

All rooms requested are standard twin-bedded (two single  beds) rooms with private facilities, unless you have specifically requested a king/ double size bed. Please understand although we will make a bed type request on your  behalf, bed types are subject to availability. Room selection in all cases is strictly at  the discretion of the hotel's management on a run-of-house basis. Triple and quad  occupancy rooms consist of two beds for cruises, where triple and quad rooms will  consist a twin bed for each person. Some single rooms are smaller than a standard  room size. The number of persons accommodated does not dictate the room size.  Although available at most 4 and 5 star hotels, use of air-conditioning abroad differs  greatly from the United States. Many European hotels were built before central air-conditioning was introduced. Air-conditioning is often shut down at night and from the  end until the start of the summer months. All hotel rates are based on V Intentional Travel’s agreements with its suppliers and are not negotiable.  Hotel check-in time is generally not before 3:00 p.m. and check-out time is prior to  noon. Please be sure that adequate arrangements for accommodations have been  taken into consideration when a late-night flight is being used. If a day room is  included in the itinerary, check-out will normally be 6:00 p.m. We reserve the right to  make substitutions with hotels of equal standard. There will be no refunds for any  difference in the cost of those accommodations.  

  V Intentional Travel’s hotel and cruise ship profiles are based upon information provided to V Intentional Travel by hotel and cruise ship partners and their representatives, including images and descriptions of individual properties. Star-ratings may differ from country to country. V Intentional Travel does its best to maintain current information, however is not responsible for any inaccuracies, changes in description details or amenities, or images provided by third parties. 

  As specified in each itinerary. Meals are based on the hotel's or restaurant's 

buffet or set menu. In general, beverages are not included, unless specifically stated. Although V Intentional Travel cannot make guarantees, every effort 

will be made to honor special dietary requests submitted in writing at least 4 weeks prior to departure at mailto:info@vintentionaltravel.com 

Transfers are not provided unless indicated for the specific tour.  You will have the responsibility to purchase your own transfer to the hotel.

Will be operated by motor-vehicle, its size dictated by the number of participants. V Intentional Travel tours have been designed to accommodate individuals as well as groups. Times listed in itineraries are 

approximate and meant only as guidelines. Some itineraries may have early morning start times for sightseeing in order to complete the touring during daylight hours or avoid afternoon heat in tropical and desert climates. It is your responsibility to arrive on time for all scheduled package components. Arriving late may be considered a "no-show", in which case you will not be eligible for refund for the unused service(s). We cannot guarantee the number of passengers who will be on any given tour. You may find that you are traveling with a sizeable group or only with your own companions. Services, however, will remain constant no matter the number of tour participants. Persons requiring any assistance or who have any form of disability should refer to section "Travelers With Disabilities". On dates including, but not 

limited to religious holidays and national celebrations, some monuments and sites may be closed. On these occasions, touring itineraries may be amended to reflect these closures. Occasionally, during holidays and certain periods, and/or due to unforeseen circumstances including weather conditions there may be last-minute changes, sometimes after arrival, in affecting the sequence of the tour, locations visited and/or hotels. Therefore, we reserve the right to adjust the sequence and/or substitute any hotels with others of similar category. In such cases there will be no cost adjustment. National monuments and tourist sites regularly undergo renovations, which can obscure the monument's view. No tour will be canceled due to renovations, 

however V Intentional Travel will decide based on the conditions 

whether to amend an itinerary. V Intentional Travel itineraries may 

contain suggestions for activities for your leisure time; these suggestions do not constitute an endorsement of any specific service provider and the decision to participate in any such activities should be made independently and with due consideration. 

Check with your healthcare provider for up-to-date  requirements. You may also check the Centers for Disease Control (www.cdc.gov)  and/or the World Health Organization (http://www.who.int/en/) for their  recommendations. Required inoculations, if any, must be recorded by clients' health  practitioner on a valid vaccination certificate which the client must carry for proof of  inoculation where required. Individuals with heart disease, chronic illness, physical  handicap, advanced pregnancy, or mental illness should not participate in these  rigorous travel programs. Any person who arrives to the destination ill with apparent  fever or becomes ill during the tour, will be removed from the group and directed to a  local medical facility for diagnosis. Only upon clearance by an accredited medical  facility will that individual be allowed to resume group travel. All costs associated  with medical treatment and related expenses such as additional hotel nights or  transportation not included in the original itinerary, will necessarily be borne by the  passenger. 

  Complete tipping guidelines are as follows: 

Drivers including private cars and motorcoach drivers: $5-$10 per person, per day 

Tour Guides: $10-$20 per person, per day.

  All passengers are required to complete a Passenger 

Agreement prior to travel and, by so doing, formally accept V Intentional Travel Terms & Conditions. Passengers booking online will be required to 

complete the Passenger Agreement at the time of booking.Travel documents will not be released without a completed Passenger Agreement. V Intentional Travel reserves the right to cancel bookings and return deposits without a completed Passenger Agreement. The Passenger Agreement incorporates these Terms & Conditions including the following Release from Liability, Assumption of Risk and Binding Arbitration Clauses. Completion of the Passenger Agreement constitutes agreement to these Travel Terms & Conditions and V Intentional Travel’s Release from Liability, Assumption of Risk and Binding Arbitration Clause. 

  V Intentional Travel, its shareholders, directors, officers, employees and affiliates, does not own or operate any entity which is to or does 

provide goods or services for your trip including, for example, ownership or control over hotels or other lodging facilities, vessel, bus, van or other transportation companies, local ground operators, providers or organizers of optional excursions or equipment used thereon, food service or entertainment providers, etc. All such persons and entities are independent contractors. As a result, V Intentional Travel is not liable for any negligent or willful act or failure to act of any such person or entity, or of any other third party. Without limitation V Intentional Travel is not responsible for any injury, loss, or damage to person or property, death, delay or inconvenience in connection with the provision of any goods or services occasioned by or resulting from, but not limited to, acts of God, acts of government, force majeure, acts of war or civil unrest, insurrection or revolt, strikes or other labor activities, criminal or terrorist activities of any kind, or the threat thereof, overbooking or downgrading of accommodations, structural or other defective conditions in hotels or other lodging facilities, mechanical or other failure of airplanes or other means of transportation or for any failure of any transportation 

mechanism to arrive or depart timely or safely, dangers associated with or bites from animals, pests or insects, marine life or vegetation of any sort, dangers incident to recreational activities such as swimming, kayaking, sailing, canoeing, rafting, hiking, walking, bicycling, etc., sanitation problems, food poisoning, lack of access to or quality of medical care, difficulty in evacuation in case of a medical or other emergency, illness, epidemics or the threat thereof or for any other cause beyond the direct control of V Intentional Travel. In addition, I release V Intentional Travel from its own negligence and assume all risk thereof. 

  I am aware that travel such as that I am undertaking involves hazardous activities, with a risk of illness, injury or death which may be caused by 

forces of nature, animals, insects or flora, the negligence V Intentional Travel, or other persons and companies known or unknown, or of willful or 

criminal conduct of third parties. I am aware that weather conditions may be severe, adverse and/or unpleasant. I am also aware that medical services or facilities may not be readily available or accessible during some or all of the time during which I am participating on the trip. In order to partake of the enjoyment and excitement of this trip I am willing to accept the risks and uncertainty involved as being an integral part of my adventure. I hereby accept and assume full responsibility for any and all risks of illness, injury or death and of the negligence of V Intentional Travel and agree to hold harmless and release V Intentional Travel from claims of third party negligence. 

I understand the physical requirements of the activity in which I will be participating, and I currently have no known physical, medical or mental condition which would impair my ability to participate in this tour or my safety in this activity, and I am willing to assume all risks that may be created, directly or indirectly, by any such condition. I hereby authorize V Intentional Travel or my local ground handler or others to arrange for any emergency medical treatment and hospitalization as may be necessary for me because of participation in this activity without my further consent. 

  I agree that any dispute concerning, relating or referring to this Agreement, the brochure or any other literature concerning my trip, or the trip 

itself, shall be resolved exclusively by binding arbitration pursuant to the Federal Arbitration Act, 9 U.S.C. §§1-16, either according to the then existing Commercial Rules of the American Arbitration Association (AAA) or pursuant to the Comprehensive Arbitration Rules & Procedures of the Judicial Arbitration and Mediation Services, Inc. (JAMS). Such proceedings will be governed by substantive (but not procedural) Washington law and will take place in Seattle, WA. The arbitrator and not any federal, state, or local court or agency shall have exclusive authority to resolve any dispute relating to the interpretation, applicability, enforceability, conscionability, or formation of this contract, including but not limited to any claim that all or any part of this contract is void or voidable. Please understand that by agreeing to these terms 

and conditions, you (and we) are waiving our right to a trial by jury. 

  I acknowledge that I have voluntarily applied to participate on the trip designated on this application (or a trip which I may change to) and that I have read the description of the trip as it appears in the current V Intentional Travel website relating to the trip, together with all information contained in this application. I am voluntarily participating in this trip with knowledge of the hazards involved. 

  I have carefully read these Terms and Conditions and the booking information sections of this document, and fully understand its contents. I am aware that this is a release of liability and a contract between myself and V Intentional Travel and agree of my own free will. By signing, I agree to these Travel Terms & Conditions and V Intentional Travel’ Release from Liability, Assumption of Risk and Binding Arbitration Clause for myself, each member of my traveling party.

  V Intentional Travel may take photographs or video of its trips and trip participants grant V Intentional Travel permission to do so and for it to use same for promotional or commercial use without payment of any compensation to participant. 

 www.vintentionaltravel.com offered to you, the customer, conditioned on your 

acceptance without modification of the terms, conditions, and notices contained herein. Your use of www.vintentionaltravel.com constitutes your agreement to all such 

terms, conditions, and notices.